Data Clerk (Full-time) (Centinela State Prison, CA)

Salary: $22.00 Hour

POSITION SUMMARY

Reporting to the Program Director, the Data  Clerk  is  responsible for  performing clerical  duties,  collecting, validating and entering and/or scanning information into ARMS, generating ARMS reports, providing assistance and support within the program and assisting with participant attendance.

 ESSENTIAL DUTIES AND RESPONSIBILITIES

In addition to all components of the above position summary the following Essential Duties and Responsibilities are essential to successful performance in this position:

  • Perform clerical duties
  • Collecting, validating and entering and/or scanning information into ARMS according to program deadlines
  • Generate ARMS reports
  • Supports preparation of correspondence, reports (textual and statistical) and other documents directed to government agencies or for internal use, including inputting and retrieving data from clinical/client databases as needed.
  • Establishes and coordinates meeting schedules, makes appropriate arrangements, and takes weekly staff meeting minutes.
  • Maintains the training calendar to ensure that all staff are notified of required upcoming trainings
  • Maintains training records and ensures Relias is updated with trainings completed
  • Inventory, order, and maintain office supplies
  • Assisting with tracking and gathering employee credentials for employee files including current Driver's license, certification, TB test, and CPR by ensuring ARMS is up to date.
  • Participates in completing special projects and reports as assigned by program leadership when appropriate
  • Assisting program with recruitment needs (i.e. initial screening, booking interviews, candidate follow-up, etc.)
  • Provide assistance and support within the program
  • Assist with maintaining participant attendance
  • Attends and participate in (un)scheduled supervision meetings with assigned supervisor to discuss and review individualized development  plans  and  pressing 
  • Attends all required staff training sessions in accordance with Phoenix House and state licensing requirements, completes all training on time
  • Attends and participates in program and all staff meetings
  • Adheres to and promotes the Phoenix House Mission, Vision, and Values while acting as a role model for others
  • Other duties as assigned

SUPERVISORY RESPONSIBILITIES

The incumbent in this position has no supervisory responsibilities

EDUCATION/EXPERIENCE/CREDENTIALS

  • High School Diploma or Equivalent required
  • Previous data clerk experience preferred

KNOWLEDGE, SKILLS, AND ABILITIES

To perform this position successfully, you must be able to perform each essential duty and responsibility satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.  The requirements listed below are representative of the knowledge, skill, and/or ability required

  • Demonstrated commitment and adherence to Phoenix House Mission, Vision, and Values: I CARE For? Integrity, Collaboration Appreciation, Respect, Excellence, and Forward-Thinking
  • Proficiency in MS Office systems
  • Ability to utilize an electronic healthcare record
  • Establish and maintain effective working relationships with others
  • Communicate effectively with others both orally and in writing
  • Ability to work effectively in a fast-paced changing environment
  • Ability to establish and consistently enforce appropriate boundaries with patients
  • Ability to model positive behavior and demeanor
  • Excellent time management and organizational skills
  • Ability to be flexible; problem solver, self-directed; customer service-oriented, and collaborative
  • Bilingual in Spanish preferred